Wedding website room booking: hotel links and guest payments

A list of hotels is not live room inventory, and a payment to the organizer is not automatically a direct hotel reservation in the guest’s name. Choose the arrangement you can actually support and describe it plainly. Aisle does not promise automatic access to every hotel’s availability.

• Confirm the arrangement with the property: room allocation, dates, occupancy, inclusions, release deadline and cancellation responsibilities.
• Add the rooms and pricing you have arranged in Aisle. Keep guest-facing descriptions consistent with the property agreement.
• Connect the organizer’s Stripe account for payments and choose whether the Aisle fee is absorbed or passed to guests.
• Review the guest booking and payment summary, including currency, dates and the final amount.
• Tell guests what confirms their stay and who handles a change, cancellation or refund request. Keep records of any agreement with the property.

Do not collect money for an unconfirmed arrangement. If guests are booking directly with the hotel, use the hotel’s reservation link and explain any deadline or group code instead.

The 5% Aisle fee is a platform fee on guest room payments. The organizer can cover it or add it to the guest total. Payment processing is separate; check the applicable Stripe terms and the checkout total rather than describing 5% as the complete cost of accepting a payment.

For an illustrative $1,000 payment amount, 5% is $50 before considering how the chosen fee setting affects the checkout total or any processor charges. This is fee arithmetic, not a room quote or a guaranteed total.

Adapt this only after confirming your arrangement: “We have arranged [room type] at [property] for [dates]. The price covers [nights, occupancy and inclusions]. Book and pay through [booking route] by [deadline]. [Named organizer or hotel] handles changes; cancellation terms are [terms/link]. Your final payment summary shows the amount and any fee.”

Keep flight costs, optional extra nights and guest spending distinct from the room price. Use the guest travel estimator for an initial travel budget and destination wedding etiquette to explain who is paying for what. Neither replaces the accommodation contract.

A guest can accept the wedding invitation and stay elsewhere. Another may have a room reserved but still need to reply to a welcome dinner. Review each state separately and send reminders only to people who need that step. A payment receipt does not establish attendance at every event.

For the wider wedding budget, the destination budget breakdown explains its dated estimates and exclusions. Compare destination wedding website workflows and use per-event RSVPs for the headcounts.

Explore the Aisle wedding website builder for the full setup, or check current membership and fee terms before publishing.