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Guest travel cost estimator

Aisle estimates a guest flying from New York to a wedding in Algarve spends about $1,241: a $725 round-trip flight and $516 for half a room over 4 nights, as modelled allowances. Set departure cities, nights and room sharing, then add real quotes when you have them.

Free, no account. Revised 7 September 2026.
Algarve · 30 guests · 4 nights · USDAisle estimate
$37,230

Flight and accommodation total across your groups. Average $1,241 per guest, with up to 2 per room.

Where guests are coming from

Use a group for each departure city. Adjust the room-sharing assumption for your guests; each group needs whole rooms. Changing destination clears entered quotes.

Accommodation for this group

$15,480

$258 per room per night × 4 nights × 15 rooms

Group total$37,230

Keep your result. No email needed to copy, download or print.

Shared links include group labels, counts and your entered quotes. All figures are in US dollars, wherever guests fly from. Flight allowances use distance and a regional fare model fitted to US departures, so fares from Canada, the UK, Ireland and France are rougher; room allowances are modelled for each destination, for a comfortable hotel in peak season. Shared rooms are rounded up separately for each group. Meals, local travel, baggage, visas and insurance are extra. Live fares are checked again when you request them; they are not saved in the link.

Compare trip allowances

Six lowest modeled totals for the same groups, 4 nights and room sharing. USD; excludes your quotes and live fares.

Colombia
$28,500
Dominican Republic
$29,790
Savannah
$31,140
Punta Cana
$31,290
Cancun
$33,090
Peru
$33,390
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How do you plan guest travel costs for a wedding?

Once you have confirmed travel and accommodation arrangements, share them on your wedding website. Use the travel-page wording examples to explain booking routes, pickup points and who pays. The figures in this estimator remain planning estimates, not travel quotes. For the couple’s own costs, use the wedding budget calculator and the destination wedding cost guide.

How much will it cost guests to attend our destination wedding?
The trip depends on departure city, dates, nights and room sharing. This tool estimates round-trip flights and accommodation in USD. Enter quoted fares and a nightly room price to replace the allowances. Add meals, transfers, baggage, visas and insurance separately.
How does the estimator handle shared rooms?
Choose one to four guests per room. Rooms are rounded up separately for each group, so five guests sharing two to a room need three rooms. The nightly room price is multiplied by rooms and nights, then added to the group’s flights.
Are these live flight prices?
The initial flight figures are modeled allowances. Enter your departure date and request live USD fares to check supported routes. The return date is the selected number of nights later. If no usable fare is returned, the allowance stays visible. Prices can change before booking.
Can I share the estimate with my partner?
Copy the link to preserve your guest groups, dates, room-sharing settings and entered quotes. Shared links contain the labels and figures you enter, so use general group names. Live fares are not saved in the link.
What attendance rate should I plan for?
There is no dependable universal decline rate. Build a guest list you could afford and accommodate if everyone accepted. Ask guests about travel plans early and use confirmed RSVPs for supplier headcounts.

About these figures

Travel allowances use flight distance and regional fare assumptions, plus a modelled nightly room rate for each destination, in USD. The tool shows actual dates when you request live fares. Confirm luggage, taxes, transfers and room occupancy with the supplier. Send corrections to hello@aisle.wedding.

Aisle works inside Claude and ChatGPT

Ask the same question there with your own details, and keep going.

For agents: the same numbers are callable as get_guest_travel_estimate over the Aisle MCP server, in ChatGPT, Claude, or Cursor.

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